Privacy Policy

Privacy Policy

Effective Date: October 8, 2025
Website: https://asupremercm.org
Company: A Supreme RCM Solutions (“Company,” “we,” “our,” or “us”)
Email: info@asupremercm.org
Address: [Insert Business Address]

1. Introduction

A Supreme RCM Solutions respects your privacy and is committed to protecting the personal information you share with us.
This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or engage our billing and revenue cycle management services.

By using our website or services, you consent to the data practices described in this policy.

2. Information We Collect

We may collect the following types of information:

a. Personal Information

When you contact us through our website or by other means, we may collect:

• Full name
  
  
• Email address
  
  
• Phone number
  
  
• Company or practice name
  
  
• Message details or service inquiries
  
  

b. Client & Patient Data (Protected Health Information – PHI)

As part of our medical billing and RCM services, we may collect and process PHI as defined under the Health Insurance Portability and Accountability Act (HIPAA), including:

• Patient demographics (name, date of birth, address)
  
  
• Insurance and billing details
  
  
• Diagnosis and treatment codes
  
  
• Claim forms and supporting documents
  
  

All PHI is handled securely and in accordance with HIPAA regulations.

c. Technical & Usage Data

When you visit our website, we may automatically collect:

• IP address and browser type
  
  
• Device and operating system
  
  
• Pages visited and time spent on site
  
  
• Cookies and analytics data
  
  

This data helps us improve website functionality and user experience.

3. How We Use Your Information

We use your information for the following purposes:

• To provide and manage our billing and RCM services
  
  
• To communicate with you about inquiries, support requests, or project updates
  
  
• To process claims and manage billing with insurance carriers
  
  
• To comply with legal or regulatory requirements
  
  
• To improve our website, marketing, and service offerings
  
  
• To maintain the security and integrity of our systems
  
  

We will never sell or rent your personal or patient information to any third party.

4. Legal Basis for Processing (for Clients under GDPR Jurisdictions)

If you are located in the European Economic Area (EEA), our legal bases for processing your personal data include:

• Contractual necessity: to perform services requested by you
  
  
• Legal obligation: to comply with applicable laws
  
  
• Legitimate interest: to maintain service quality and communication
  
  
• Consent: where you have explicitly agreed (e.g., marketing emails)
  
  

5. Sharing and Disclosure of Information

We may share information only in the following situations:

1. With Service Partners and Vendors:
   Only with trusted partners who assist in providing our services (e.g., secure data centers, clearinghouses, or email providers). All vendors are bound by confidentiality agreements.
   
   
2. With Insurance Payers:
   To process insurance claims and payments, as authorized by clients.
   
   
3. For Legal Compliance:
   When required by law, regulation, subpoena, or court order.
   
   
4. With Your Consent:
   We may share information with third parties if you explicitly authorize it in writing.
   
   

6. Data Security

We employ industry-standard administrative, technical, and physical safeguards to protect your data, including:

• HIPAA-compliant encrypted data storage and transmission
  
  
• Role-based access control
  
  
• Secure offsite backup systems
  
  
• Firewalls and intrusion detection systems
  
  
• Employee confidentiality agreements and training
  
  

While we take every reasonable measure to protect information, no system is entirely immune from security risks. We will notify you promptly in case of a data breach as required by law.

7. Data Retention

We retain your information only as long as necessary to:

• Provide the contracted services
  
  
• Comply with legal and tax obligations
  
  
• Resolve disputes and enforce agreements
  
  

After the retention period, all data is securely deleted or anonymized in accordance with HIPAA and company policy.

8. Your Rights & Choices

Depending on your jurisdiction, you may have the right to:

• Access, update, or correct your personal data
  
  
• Request deletion of your information (subject to legal requirements)
  
  
• Restrict or object to processing of your data
  
  
• Withdraw consent where applicable
  
  
• Lodge a complaint with a data protection authority
  
  

To exercise any of these rights, please contact us at info@asupremercm.org.

9. Cookies and Tracking Technologies

We use cookies to enhance your browsing experience, analyze traffic, and personalize content.
You can manage your cookie preferences or disable cookies through your browser settings.

For more details, please see our Cookie Policy.

10. Data Transfers

If you access our website from outside the United States, please note that your information may be transferred to and processed in the U.S., where data protection laws may differ from those in your country.
By using our services, you consent to this transfer and processing.

11. Third-Party Links

Our website may contain links to external websites or tools.
We are not responsible for the privacy practices or content of third-party sites.
We encourage you to review their privacy policies before providing any information.

12. Children’s Privacy

Our website and services are not directed toward children under the age of 18.
We do not knowingly collect personal information from minors. If we become aware that a child’s data has been submitted, we will delete it immediately.

13. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements.
The revised version will be posted on this page with a new “Effective Date.”
Please review this page periodically for the latest updates.

14. Contact Us

If you have any questions or concerns about this Privacy Policy or our data handling practices, please contact:

A Supreme RCM Solutions
4804 Locherby Dr.
Fairburn, GA 30213
Phone : (678) 916-6918
FAX : (888) 524-7084